Posts Tagged ‘Internal Communication’

Tripping In The Dark

I had an interesting discussion over coffee with an executive in the waste management industry. We were talking about brand promises. Specifically, how do we ensure our front line people faithfully deliver the brand promise everyday?

He shared with me a story about how his wife had tripped in dimly lit hallway of a local restaurant. Her fall resulted in broken bones and a period of unconsciousness. (Since her husband is a reader of Mind Share, I’ll take this moment to wish her a speedy recovery.)

The restaurant manager sprung into action, calling an ambulance and assisting in everyway he knew how. He gave the husband his business card and said the restaurant will take care of everything. If the story had ended here I would be writing to tell you how this restaurant manager epitomized customer service and ultimately the delivery of the brand promise.

Unfortunately, and perhaps unknowingly, the restaurant brand took a decided turn for the worse. After the trip to the emergency room, doctor visits and follow-up care, a representative of the restaurant’s corporate office/insurance company contacted the executive. The first words out of the representative’s mouth were, and I paraphrase here, “Sir you must have misunderstood the manager. He did not say that we would take care of everything.”

With one phone conversation the brand perception of this restaurant changed. This brand damaging event did not need to happen. Failure to provide brand education to everyone in your organization and your contract suppliers can wreak havoc on your reputation.

Training every employee in the proper way to treat a customer is essential. Training your vendors to deliver your brand promise is a completely different challenge. When we partner with a third party supplier it is critical that we have the brand promise discussion as a component of the overall deliverables. Here are few a thoughts that can help reduce the odds of getting that angry call from a loyal customer.

  • Make sure project managers, supervisors and all front line people understand the brand promise.
  • Empower your team to make decisions quickly and remedy mistakes before they escalate.
  • Coach staff on how to be empathetic to a customer’s pain.
  • Timely and regular communication, internally and externally, can actually turn a negative situation into a positive experience for your customer.
  • Senior involvement tells your customer that they are important.
  • Secret shopping your vendors is a great way to audit the delivery of your expected products and services.

We all spend a great deal of time, thought and resources to ensure that our brand is communicated. Sometimes we forget customer touch points extend far beyond the sales, marketing and project managers. The last thing we need is for one of our customers to trip over failed communication because we kept a department or vendor in the dark about our brand promise.

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What’s Your Brand Promise?

The American Marketing Association describes a brand as a ”name, term, sign, symbol or design, or a combination of them intended to identify the goods and services of one seller or group of sellers and to differentiate them from those of competition.”

I like to simplify that by saying that a brand is a promise. And since it is a promise, then it must also be an expectation.

It is critical that your brand promise is clearly defined and articulated to internal and external stakeholders. Stanford professor and author Jim Collins, speaking on how to develop the brand said, “First figure out your partners, then figure out what ideas to pursue. The most important thing isn’t the market you target, the product you develop or the financing, but the founding team.”

In a down economy, buyers of products and services can’t afford to take a risk. They will stick to the brands that have kept their promise. Although noted here previously, it is worthy of repeating. A well-executed branding campaign delivers a myriad of dividends including:

Giving people permission to buy

Reinforcing preconceived notions

Establishing your promise deep in the subconscious of your audience

Helping you recruit and keep the best and brightest talent

Enabling you to charge premium pricing

Thriving during economic downturns

Easily extending into new markets

Branding is too important to leave solely to the marketing department. Branding is the delivery of your promise. It is why you worked those long hours in a garage before bringing your product to the market place. It is your vision. It is your passion. It is what gets you out of bed every morning. Whether you are the founder, partner or captain of the ship, it is critical that the team understand your vision of the brand promise.

Getting your organization to embrace, proselytize and consistently deliver your brand promise, starts at the top.

Define Your Brand Promise – According to Derrick Daye, managing partner at Brand Strategy, “the brand promise must meet three criteria in order to be effective. The promise must be unique, compelling and believable.”

Identity Must Support the Promise – Your logo, colors, tag lines, sell sheets, press releases, all must reinforce your promise.

Do Your Customers Connect -  Assuming that you are targeting the correct customers and prospects, how does your promise affect them? Market research and your employees can help determine the relevance of the promise.

Internal Communication – Can your employees fully articulate the brand promise and the value to your customers? Have your new hires been fully educated on the brand promise?

Partner Communication – Do your channels understand your brand promise? And better yet, have you chosen channel partners that are aligned with your promise?

Corporate Culture -  Does your corporate culture support the promise? Critical to success is that all members of an organization live the promise in thought, actions and deeds.

Measure Your Efforts -  Peter Drucker said, “You can’t manage what you don’t measure.” Internal surveys, customer benchmarking metrics and peer review, will tell you if you are moving the needle in the right direction

Top Down Execution -  It’s your promise. Be sure that you align your communication and activities around your brand promise. Champion your promise with unbridled enthusiasm. You’ll find that it is a highly contagious way to ensure adoption and execution by your team

According to Collins, “focusing solely on what you can potentially do better than any other organization is the only path to greatness.” If you stay true to your brand promise, which is uniquely you, then you are not guaranteed success but you will be on the right path to earning success.

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Internal Communication Is Good For Business

Internal communication is no longer a soft function or a feel good activity. It drives business performance and is a key contributor to organizational success. Typically, organizations identify the communication issue(s) and move straight to tactical executions of newsletters, rollout meetings, etc. This approach provides executives with:

  • Little tangible proof of process improvement adoption
  • Feedback
  • Scoring a decisive victory over employee communication apathy

Without benchmarks, it is impossible to identify the hard cost of ineffective communication. There are intangible, but very real cost that impact process improvement execution and financial performance of an organization. Intangible cost drains include:

  • Frustration and dissatisfaction
  • Lost productivity resulting from ineffectively run meetings
  • Missed business opportunities through poor cross functional understanding

AWARENESS
The better the employee engagement, the better the return on investment. Organizations that communicate effectively dramatically outpace organizations that don’t. Key components of an employee engagement program are:

  • Define and communicate the who, what, when and where of the communication process
  • Create a clear view or game plan so the employee not only sees the change but how their participation advances the business strategy
  • Utilize communication vehicles that are relevant to the employee
  • Educate, train and mentor managers to sustain communication strategy and tactics

BENEFITS
Watson Wyatt Worldwide – an international actuarial and human capital consulting firm reported in its 2007-2008 communication survey key findings that shed significant light on the cost and benefits of a fully optimized employee engagement program. More than 267 companies participated in the ROI study.

  • Effective employee communication is a leading indicator of financial performance.
  • Companies with the most effective employee communication programs provided a 91 percent total return to shareholders (TRS) from 2002 to 2006, compared with 62 percent for firms that communicated least effectively. Moreover, a significant improvement in communication effectiveness is associated with a 15.7 percent increase in market value.
  • Firms that communicate effectively are four times as likely to report high levels of employee engagement as firms that communicate less effectively.
  • The percentage of companies that are measuring employee behavioral change has increased almost 25 percentage points since the 2003/2004 study.

Communicating with employees should be an essential component of any business plan. Frequency is not as critical as consistency. It helps employees make the right decisions. It ensures that the company vision is coherent and shared throughout the organization. And in tough economic times, it is a cost effective way to grow our brand and bottom line.

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